WELLS RAMBLING CLUB - CONSTITUTION
name of the Club is the “Tunbridge Wells Rambling Club”
(hereinafter referred to as “the Club”).
objects of the club are to:-
fellowship and love of the open air;
as appropriate with the Tunbridge Wells Group of the Ramblers’
Club shall be affiliated to the Ramblers’ Association.
of the Club shall be open to any person aged sixteen years or
over who supports the objects of the Club and has paid the
honorary principal Officers of the Club shall be:-
above Officers shall be ex-officio members of the Management
Committee (hereinafter referred to as “the Committee”).
Officers should not normally hold more than one office
concurrently. Exceptions may be made as a temporary measure or
if no other suitable person can be found to fill a vacancy.
Committee shall comprise the Officers, together with not less
than five other members. At least one of the Committee shall
also be a member of the Ramblers’ Association.
Tenure of Office
Officers and Committee shall be elected for one year and shall
be eligible for re-election at the Annual General Meeting
and control of the Club shall be vested in the Committee.
Committee shall meet not less than four times a year and five
members, one of whom shall be an Officer, shall constitute a
Committee shall have power to co-opt additional members.
Committee shall have power to fill vacancies as they arise.
Chairman, Secretary, or not less than three members of the
Committee, shall have the right to call a Special Meeting of
ANNUAL GENERAL MEETING
Annual General Meeting (AGM) of members shall be held within
four months of the end of the Club’s financial year.
least fourteen days in advance of the AGM the Secretary shall
send to all members of the Club an Agenda, Annual Report of the
Committee and the independently examined Statement of Accounts
for the previous year.
quorum at an AGM shall be ten per cent of the membership.
Should the attendance be less than ten per cent the AGM shall
only be able to deal with items 6 (d) (i), (ii), (iii), (iv)
and (vi) and a Special General Meeting shall be called as soon
as possible to deal with items 6 (d) (v), (vii) and (viii).
business of the AGM shall be to:--
the Minutes of the previous AGM;
the Annual Report of the Committee;
of Accounts for the previous year;
the annual subscription for the ensuing year;
the Honorary Officers and Committee Members;
any proposals to amend this Constitution and/or Standing
and resolve motions.
SPECIAL GENERAL MEETING
Chairman or the Secretary may at any time call a Special
General Meeting and shall do so as soon as practicable, and
within twenty eight days, of receiving a request from a minimum
of twenty members, giving a reason for the request. At least
fourteen days’ notice of a Special General Meeting shall
be given to all members stating the matters to be discussed and
the terms of any motions which it is intended to move.
Honorary Treasurer shall:-
that effective accounting systems are in operation and keep the
responsible for the preparation of annual accounts for the
approval of the Committee and submission to the Independent
financial year shall begin on 1 January and end on 31 December.
Club monies shall be held in the name of the Club and not in
the names of individual members.
banking arrangements shall be at the discretion of the
Committee, with all withdrawals from the Club’s
Bank/Building Society accounts being signed by the Treasurer
and counter-signed by one of two specified Committee members.
shall be due on 1 January annually, or on joining the Club. The
subscription of anyone joining after the end of September shall
be valid until the end of December of the following year.
member whose subscription has not been paid by 30 April shall
cease to be a member unless or until a further subscription is
of the Footpath Fund shall be at the discretion of the
Committee and reported at the next AGM. The Footpath Fund is to
be used for enlarging and/or improving the quality of the
footpath network and may include the purchase of equipment.
CHANGES TO THE CONSTITUTION AND TO STANDING ORDERS
Constitution may be amended at any General Meeting of the Club
with the approval of a three-quarters majority of members
present and voting.
proposal for the amendment of the Constitution or Standing
Orders must have been given in writing to the Secretary before
the meeting at which it is to be discussed and the terms of the
proposed alteration notified to members with notice of the
Club may be dissolved on the passing of an appropriate
resolution at a General Meeting of the Club confirmed by a
three-quarters majority of those present and voting. At least
fourteen days’ notice shall be given to all members
stating the terms of the motion for discussion.
after the satisfaction of all debts and liabilities, there
remain any funds whatsoever they shall be shared among
appropriate walking and/or countryside organisations as agreed
by those present at the meeting.
items of value owned by the Club shall be sold and the proceeds
added to the funds before distribution. Items of little or no
monetary value shall be disposed of as the Committee sees fit.
Written notice of motions, which must be proposed and seconded,
to be discussed at the AGM must be given to the Secretary not
less than six weeks prior to the date of the AGM, so that they
are included in the Agenda.
Nominations for Officers and Committee members, signed by the
proposer and seconder (with an agreement by the nominee to
serve if elected), should reach the Secretary prior to the AGM.
If block voting is proposed the consent of the meeting must be
A member who has proposed or seconded a motion cannot move an
amendment to that motion.
Any amendment must be proposed, seconded, discussed and voted
on before the vote on the original motion is taken.
If there is more than one amendment each must be proposed,
seconded, discussed and voted on separately, in a logical
All major decisions must be in the form of formal motions
Standing Order 1).
Members unable to attend an AGM or Special General Meeting may
express their views on a motion by writing to the Secretary
prior to the meeting. Their comments will be read to those
present before a vote is taken.
Once a motion has been voted on and a decision made it cannot
be further discussed, revoked or altered at that meeting.
If it is desired to revoke or alter a resolution it must be put
on the Agenda of a future General Meeting and then requires a
majority of three-quarters of those present and voting.
Voting shall be by show of hands. The Chairman shall appoint
tellers as necessary. The results shall be minuted stating the
number in favour, the number against and the number of
abstentions. Should the numbers of those in favour and those
against be equal then the motion shall be deemed to be not
A majority vote of those present and voting will carry motions
of general business. A three-quarters majority of those present
and voting will be required for amendments to the Constitution
or Standing Orders and for the dissolution of the Club.
The quorum for the AGM and any Special General Meeting shall be
ten per cent of the paid up membership.
The Committee may at any time terminate the membership of a
member who, in its opinion, has acted contrary to the interests
of the Club.
The walk leader shall have the discretion as to whether or not
dogs (on leads) may be taken on his/her walk.
All members (on sending a stamped addressed A5 envelope to the
Secretary) shall have the right to receive a copy of the latest
edition of the Constitution.
All members (on sending a stamped addressed A5 envelope to the
Secretary) shall have the right to receive a copy of the
Minutes of the previous AGM, which will be available twenty
eight days before the next AGM.
JUNE 2016 section 5.(d).(ii) – changed from five to four
times a year.
APRIL 2017 clauses 6.(b), 6.(d).(iii), 6.(d).(vi) and
8.(a).(ii) – changed from Audited to Independently